Notice of Special General Meeting
MAYFIELD BOWLING CLUB CO-OP LIMITED (ABN 59 261 637 731)
Pursuant to paragraph 21 (1) of the Constitution of Mayfield Bowling Club Co-Op Limited (MBC) notice is given that a General Meeting of members will be held at 9.30am on 2nd April 2023 at Mayfield Bowling Club, 2 lngall Street, Mayfield.
Information on the business to be considered at the Meeting is contained in the Explanatory Statement, which should be read together with and forms part of this Notice of General Meeting.
Each of these documents are important and require your immediate attention. They should be read carefully in their entirety before you decide on how to vote at the Meeting.
Business of the Meeting
To consider and if thought fit, pass, the following ordinary resolutions:
That, pursuant to and in accordance with section 180 of the Co-operatives (Adoption of National Law) Act 2012 No. 29 (NSW), Mr Clint Wilson be removed from office as a director of the Co-operative with immediate effect.
That, pursuant to and in accordance with section 180 of the Co-operatives (Adoption of National Law) Act 2012 No. 29 (NSW), Mr Robert Lyddiard be removed from office as a director of the Co-operative with immediate effect.
Mr Clint Wilson and Mr Robert Lyddiard will both have the opportunity to address the meeting prior to the members voting on the proposed resolutions. The Board invites other members to also address the meeting however, requests that any member wishing to do so:
advise the President (in writing) prior to commencement of the meeting; and limit their address to a maximum of 2 minutes.
The Board will not tolerate offensive language or disrespectful behavior during the meeting. Any member demonstrating offensive language or disrespectful behavior will be removed from the meeting.
By order of the Board
Signature of President Patrick O'Connor
Date: 4th March 2023
Pursuant to paragraph 38 of MBC's Constitution and section 180 of Iha Co-operatives (Adoption of National Law) Act 2012 No. 29 (NSW):
A member may provide notice (Notice) of Intention to move the resolution to remove a director from office of a co-operative by giving notice at least 2 months prior to the meeting at which the motion will be moved.
Where a general meeting, including an extraordinary general meeting of the members, is called by the Board subsequent to receiving Notice, at least 21 days' notice must be given to members of the co operative that a resolution will be moved at that meeting to:
remove a director from office; or
appoint a director In place of a director removed from office.
Note: the calling of a general meeting by the Board to consider a Notice received in relation to the proposed removal of a director from office of a co-operative, reduces the notice period from 2 months (paragraph a) to not less than least 21 days (this paragraph b).
Where Notice Is received that a motion will be moved to remove a director from office, that director is entitled to put his or her case to the members via the circulation of a written statement (Statement} and the reading out of that Statement at the meeting at which the motion Is considered.
d} The Statement should not exceed 1,000 words and should not be defamatory.
e) For the resolution to remove a director from office (i.e. an ordinary resolution) to pass, a simple majority vote In favour of the resolution is required.
The Board will not tolerate offensive language or disrespectful behaviour during the meeting. Any member demonstrating such behaviour will be asked to Immediately leave the meeting.